Office Vacancy

An organised, motivated individual is required to join the busy and dedicated team at a local charity. Responsible to the Finance Manager the successful candidate will be a vital member of the office team who work to ensure the efficient day to day running of the charity.
Job Description

1. HR Admin Issues – administration of staff contracts, contracts, collation of weekly attendance reports including sickness certificates, holiday forms, monitoring sickness and holiday levels, maintaining staff files including appraisal and training records, liaison with Croners as necessary. Arrangement of staff training programmes including animal care training, health and safety training and all other relevant training courses. Also to include administration of the work experience scheme liasing with participants and generally co-ordinating with schools and colleges.

2. Filing System – overhaul and maintain going forward a viable filing system for HR issues, contracts, health and safety and other admin issues.

3. Stationery - maintain stationery stores, issues and re-ordering ensuring best prices and discounts obtained.

4. General purchasing & contract administration e.g. IT, waste disposal, van, insurances, site maintenance etc.

5. Health & safety administration – liaison with various statutory bodies, compliance with current legislation, co-ordination of staff health & safety training programmes and updates and record keeping.

6. Day to day supervision of maintenance team, co-ordinating maintenance requests received from other managers or departments.

6. Correspondence for committee members and others as necessary.

7. Administer bookings for the Meeting Room including preparation, arrangement of catering as required, arrangement of media equipment e.g. OHP, flipcharts.

8. Assisting in on-site shop with stock-taking, till roll reconciliation and daily cashing up, possible cover if/when required

7. Any other items that fall under the administration banner and generally contribute towards the successful running of the charity as directed by line manager.

NOTE: Where areas of the job description include financial issues e.g. purchasing and contract renewal these are to be approved by finance manager before proceeding to ensure funds available and budgets are not being exceeded.

POST DETAILS & REQUIREMENTS

ESSENTIAL

• Knowledge of Microsoft packages – Word & Excel particularly.

• Experienced administrator with knowledge and experience of human resources admin/procedures.

• Organised, hard working, motivated individual who can cope with high volume, diverse workload and work well under pressure with minimum supervision.

• Good telephone manner and able to communicate effectively with members of the general public, colleagues, managers and trustees.

• Knowledge and experience of human resources administration/procedures.

• Empathy with the aims and objectives of the charity

DESIRABLE

• Knowledge and experience of health and safety issues desirable.

TERMS & BENEFITS

• Working hours 35 per week – 9-5 with hour for lunch but can be flexible. Occasional weekend working will be required.

• Holidays – 4 weeks holiday per year, plus statutory bank holidays.

• Excellent working conditions, free parking.