HR Vacancy

My client has a new vacancy based in their Marlborough office in their HR department to work as an HR assistant. 

Transactional Recruitment:

- Respond appropriately to initial calls / enquiries from applicants
- Prepare and distribute internal adverts as requested
- Prepare application forms / packs for dispatch to candidates
- Maintain and update recruitment spreadsheets (logging applicant details and statistics)
- Prepare returned application forms for the Recruitment Coordinator
- Arrange interviews with candidates; produce invitation letters and other associated paperwork as directed by the Recruitment Coordinator
- Produce Contracts of Employment for successful candidates and appropriate accompanying documentation relevant to the position.
- Prepare and issue recruitment decision letters

Starters and Leavers
- Maintain Starter and Leaver Tracking List’, checking accuracy against payroll
- Compile starter and leavers documentation for payroll
- With the HRO, complete monthly statistics for HR Report
- Chase ‘Eligibility to Work’ in the UK details
- Add starter information to the organisation chart, team spirit and salary review spreadsheet
- Administer associated pension / benefit arrangements including HSA
- Create and manage the ‘employee file’ according to status (leaver / starter etc)
- Request and chase appropriate references for successful candidates
- Determine need for medical, make recommendation as appropriate

Variation to Contracts

- Coordinate the requisition form for variations; discuss any issues with HRO or HRM
- Produce new contract to confirm changes for the HRO / HRM to check and sign.
- Update the supporting systems, Teamspirt, Salary Review Spreadsheet and the Organisation Chart with changes

Progress Reporting

- Contribute to the weekly HR meeting
- Issue and diarise progress reports for starters
- Diarise team movements and report changes
- Diarise and report HR key activities on behalf of the team

Training Administration

- Prepare employee listing for Induction
- Assist with training administration as required.

Other Duties

- Complete Holidays administration, develop and maintain associated records
- Complete sickness absence monitoring in accordance with agreed procedure
- Welcome and assist visitors/customers/applicants arriving at the office
- Assist in the maintenance of filing within the HR Department
- Maintain team stationery requirements (post holder currently maintains stocks for the floor).
- To undertake other duties as reasonably assigned by the Head of HR, Recruitment Coordinator or HRO

Key skills and Attributes

- CPP qualified with good generalist transactional experience gained in small HR team environment
- Able to multi task and prioritise conflicting demands
- Able to use own initiative and remain calm under pressure
- Proven ability to maintain effective relationships with all levels
- IT literate with good communication skills
- Flexible, proactive approach